A format for running a meeting without a predefined agenda
To give everyone equal opportunity to surface ideas and vote on agenda topics, allowing meeting attendees to be co-owners in the meeting agenda.
How to do it
- Give meeting participants two minutes to write what they would like to talk about on sticky notes (one idea per sticky note)
- Have meeting participants review the topics generated and dot vote on the topics they are most interested in
- Decide how much time will be spent talking about each topic
- Start with the topic that got the most votes
- At the end of the allotted time, have meeting participants vote:
- Thumbs up: Continue talking about the topic for a shorter set amount of time
- Thumbs down: Move to the next topic
Example from 18F
At 18F, Lean coffee is often used to facilitate community of practice meetings and team meetings when the objective is to provide a forum for the meeting attendees to raise issues that are of interest to them. This method provides structure to these meetings and ensures topics are democratically selected for conversation.
- Extended description of Lean coffee from Agile Coffee
Considerations for use in government
No PRA implications. No information is collected from members of the public.